AIxMS | AI-Powered Management Systems & Digital Coworkers

SMEs Face a Challenging GRC Equation

📜

Regulatory Overload

Regulations: NIS-2, GDPR, EU Cyber Resilience Act, EU AI Act
Standards: ISO 27001, ISO 22301, BSI IT-Grundschutz

👥

Human Resource Scarcity

SME Manpower: One person (e.g., CISO) handles all domains.
SME Budget: €10K–€100K/year

📚

Knowledge & Skills Gap

Challenge: Rapidly evolving standards and tech (e.g., AI, agile workflows).
Risk: "One-size-fits-all" experts are rare.

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Staff Turnover

Risk: High turnover leads to critical knowledge loss.
Onboarding Delay: New hires need months to get up to speed, leaving a gap during the transition.

⏰

Short Preparation Windows

Issue: SMEs often start late (e.g., 12–24 months for NIS-2).
Trigger: Audits create last-minute document sprints.

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GRC as a "Bitter Pill"

Mindset: Management focus on "passing the next audit."
Perception: GRC often seen as isolated "ivory tower".

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Budget Barriers

Limits: SMEs lack CAPEX/OPEX for high-quality tools or expertise.
Costs: Standards (e.g., ISO) and toolkits require investment.

🏢

Organizational Uniqueness

Gap: Static tools don't fit the needs of agile management
Luxury: Customizable enterprise-grade solutions are expensive.

The Human-AI Equation

🤝

Humans Are Irreplaceable

Why? Soft skills, collaboration, intuition, and oversight can't be fully automated.
Role: Humans review, approve, and publish AI-generated drafts.

🤖

AI Myths

Reality: AI isn't flawless—hallucinations, data dependency, and limited scope.
Not a Replacement: AI supports but doesn't replace first/second-line defenses.

⚠️

AI Trust Challenges

Risks: Unsupervised AI is unpredictable; data misuse concerns.
Black-Box Problem: AI decisions are often opaque, making it hard to justify or audit outcomes.

📊

Traditional GRC Gaps

Closed-Loop Gap: Tools dictate controls but don't enforce them ("paperwork vs. reality").
Evidence Gap: Compliance visibility limited to audits.
Data Residency Gap: Cloud-only tools conflict with regulated sectors (e.g., defense, finance).
Intelligence Gap: AI in tools is often siloed; lacks workflow integration.

15 Agents. One Unified Mission.

Not just an assistant — an autonomous co-worker capable of multi-step execution.

Operation Modes: Interactive, Event-Driven, Scheduled & Agentic AI
Hybrid Architecture: Cloud & On-prem deployment.
Self-Learning: Evolves with your business workflows.
Context-Aware: Integrates internal data for real intelligence.

Human

The Auditor

The Operator

The Planner

👔 Strategy

Virtual CISO

ISMS/BCMS/AIMS Creation
Strategic Document Writing
Gap Analysis & Supplier Comparison
Risk Governance & Board Reporting

🏗️ Design

Security Architect

Zero-Trust Blueprinting
Security-by-Design Reviews
Control Optimization
NIST/ISO Mapping

🛠️ Engineering

Security Engineer

OS & Network Hardening
EDR/XDR Orchestration
Firewall Management
Automated Remediation

🕵️ Operations

SOC Analyst

Log/Event Scanning
Forensic Trail Journaling
Incident Triage
Monthly Auto-Reporting

⚖️ Audit

IT Auditor

Continuous Evidence Collection
Automated Control Testing
Compliance Validation
Audit Log Verification

🔄 Resilience

BCM Manager

Disaster Recovery Planning
Impact Analysis (BIA)
Crisis Simulations
Dependency Mapping

📉 GRC

IT Risk Manager

Risk Quantification
Threat Assessment
Mitigation Tracking
Asset Value Mapping

📜 Regulatory

Compliance Officer

Reg-Tech Monitoring
DORA/NIS-2 Alignment
EU AI Act Readiness
Policy Enforcement

🔒 Privacy

Data Privacy Agent

GDPR/DPIA Automation
Data Flow Mapping
Consent Management
DSAR Fulfillment

🧬 Defense

Vulnerability Mgr

CVE Scanning & Scoring
Asset Criticality Context
Patch Prioritization
Exposure Analysis

🤝 Supply Chain

Outsourcing Manager

Vendor Assessments
SLA Compliance Monitoring
Supply Chain Graphing
Concentration Risk Analysis

🛰️ Visibility

Penetration Tester

End-to-end penetration testing
Vulnerability research & exploit development
Red team exercises and social engineering
System Hardening Consultancy

🛰️ Visibility

IT Trainer

Certification Training Lifecycle
Awareness Trainings
Developing Training Labs
Conducting Simulations

🛰️ Quality

Quality Manager

Data Analytics
Asset Verification
Process Validation
Quality Assurance

🛰️ Operation

Project Manager

Project Planning
Task Management
Workforce Management
Reporting

Complete Ecosystem

5 domains harmonized by a domain-agnostic ecosystem. A unified compliance view.

Information Security

ISMS

Asset discovery
Vulnerability management
Security posture monitoring

IT Risk Management

ITRM

DORA/NIS-2 compliance
Threat intelligence integration
Automated risk scoring

Business Continuity

BCM

Disaster recovery scenarios
BIA updates
Continuity planning

Data Privacy

DPMS

GDPR compliance
PII mapping
SAR processing

                        Compliance Mgmt
                        CORE
                    
Multi-regulation mapping
Real-time verification
Collect once, comply many

Unified Platform

Shared AI intelligence flows across all domains for comprehensive coverage.

Learn about Integration →

Optimized Agentic Architecture

🧠

Multimodal Intelligence

Gemini integration for video/audio/docs. Handles physical security and complex documentation effortlessly.

⚡

Technical Precision

Claude's high-context reasoning applied to DORA, NIS-2, and code-level security analysis.

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Workflow Automation

ChatGPT ecosystem integrations. Zapier/GPT for automated reporting and task execution.

💾

Memory Governance

RAG & long-term state persistence. Consistent ISMS history and cross-model validation to prevent hallucinations.

Why Choose AIxMS?

We fill the gap: Complex power for SMEs, enterprise-grade for small companies.

Feature	AIxMS	Copilot / Standard Tools	Enterprise GRC (e.g. ServiceNow)
Core Value	Autonomous Co-Worker	Contextual Assistant	Complex System
Autonomy Level	Self-Learning, Proactive	Passive, Reactive Chat	Manual Configuration
Architecture	True Hybrid (Cloud/On-prem)	Cloud Only	Mostly On-prem/Complex Cloud
Implementation	Near-Instant AI-Guided	Self-Service / Policy-centric	~3-6 Months Implementation
SLA Support	15-Minute Guarantee	Business Hours	Enterprise (Slow response)

80%

Cost Reduction

Reducing spend from €400k+ to €80k annually.

15x

Faster Audit

Real-time auditing vs 3-6 month traditional cycles.

Knowledge Loss

Permanent AI Memory retention prevents data drain.

< 6mo

Payback Period

Instant ROI through operational efficiency.

Flexible Engagement Models

Choose how you want to integrate your Digital Coworker.

SaaS Solution

Subscription

Operate independently with support.

Monthly/Annual Subscription
Self-service portal
On-demand human services

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Officer-as-a-Service

Fixed Price

Expert execution, one price.

Service catalogue access
Human/AI/Hybrid execution
Transparent costs

Choose Service

Human Consultancy

Per Hour/Day

Personalized expert support.

Direct human interface
AI-powered efficiency
Complex negotiations